Campus Recreation

General Policies
1.	The University Recreation Center is a controlled access facility. Only authorized members, with proper identification, are allowed entry. One must enter and exit through the control desk supervised areas.
2.	Responsibility for general supervision of the building, gymnasium courts and other activity areas rests with the staff members and supervisors directly in charge of the activity or area. Students provide primary supervision for the facility and act with the full authority of a full time Campus Recreation staff member. Harassment or disregard of the directions provided by the staff will result in immediate ejection from the facility and may result in additional disciplinary action.
3.	Profane or indecent language is prohibited. Such language that is directed at employees or deemed offensive to other members will not be tolerated.
4.	Appropriate attire is necessary to gain access to the University Recreation Center.
5.	Shirts and athletic shoes are required to be worn in all non-aquatic activity areas. Clothing, tattoos, or other body markings that has or implies profane, inflammatory or bigoted messages is prohibited.
6.	Only closed-toe athletic shoes with non-marking soles are allowed in the activity areas.
7.	The possession or use of alcohol, tobacco products or illegal drugs is not permitted in the building.
8.	Beverages are permitted in the activity areas if contained in a sealable plastic container.
9.	The use of skateboards, roller skates and inline skates is prohibited. Bicycles are not permitted in the building.
10.	No animals, except those assisting the disabled, are permitted in the University Recreation Center.
11.	Lockers and cubicles are available for securing belongings. Campus Recreation cannot guarantee the security of valuables, book bags or other personal articles.
12.	Members are responsible for the conduct of their guests and must remain with their guests at all times when in the facility.
13.	Spitting in the common areas or activity areas such as courts, track, etc. is not permitted.
14.	For members who are using the University Recreation Center for physical therapy purposes, the Department of Campus Recreation must authorize the presence of the therapist within the facility.
15.	The use of the University Recreation Center or other property managed by the Department of Campus Recreation for personal financial gain is prohibited. TCU employees note: "Outside Employment" section of Faculty/Staff Handbook.

Entrance Control The University Recreation Center is a controlled access facility. Individuals with a current, valid membership and their guests will be allowed access to use the Recreation Center. To enter the University Recreation Center the member should produce their valid Membership Identification Card each time. Guests aged 18 and over will be required to show a photo ID to be allowed access with a current member. The following are exceptions that are allowed to use the facilities: Individual or groups with a facility reservation and prior approval and visitors with Campus Recreation staff approval. Membership Eligibility Primary Memberships Student Membership: All currently enrolled credited students Faculty/Staff Membership: Any currently employed Faculty/Staff member (Purchase applies) Alumni Membership: Any former student who has received a degree from TCU (Purchase applies) Community Membership: Any community members (Purchase applies) Sub Memberships(all require primary membership) Spouse/Partner Membership: Any legal spouse/partner as defined by TCU policy. (Purchase applies) Dependent Member: Any individual that is between the ages of 18-26 and residing at primary member residence and under financial responsibility of legal parent or guardian. (Purchase applies) Child Member: Any biological or adopted individual that is between the ages of 0-17. (Purchase applies) Conditions of Membership Membership in the University Recreation Center is a privilege. Anyone not abiding by the rules and regulations of the Center may be removed and membership revoked. There is a $10 replacement fee for a lost Recreation Center issued membership card. TCU Campus Recreation reserves the right to require that a student, patron or user of facilities or services provide written documentation of a physician’s approval/release to exercise or otherwise participate in Campus Recreation activities in the following situations: (1) when in judgment of Campus Recreation, a screening process reveals or identifies risk factors that could be incompatible with the requirements of the personal fitness training program and/or, (2) when a single incident of a serious health problem, issue or concern or repeated incidences of lesser problems or concern requires emergency medical response by the staff. Guest Passes All Guest Passes are to be purchased at the Member Services desk (All day access). Members may sponsor up to three guests per visit. Guest must remain with sponsoring member at all times. Only adult members (18 and over) may bring guests. Cost: $5 per guest (All day access) Visitors Because the University Recreation Center is such a visible part of the TCU Campus, many potential students, former students, and community members visit the URC. Visitors who seek to tour or look around the facility must either: Be accompanied on a formal tour given by a Team Leader or be accompanied by a current member. Family Hours Family hours are those hours in which children under the age of 18 are permitted in the facility. During the Fall & Spring academic semesters, Family hours begin at 4:00pm Fridays and extend through closing on Sunday. Family hours are also in effect during all operating hours in the summer and during University holidays. (Spring Break, Christmas, etc)

Child Policy Primary members may purchase a child membership for any related child (biological or adopted) between the ages of 0-17 years. Child memberships are only valid during family hours. All other children will be treated as a guest under the guest policy. Supervision of Children During family hours, the following policies are in effect: Children are defined as individuals under the age of 18 Children must be in direct proximity to their parent or guardian at all times. (within sight & sound) Children must be 13 years of age or older to use the weight or cardio equipment. Children under 13 are not allowed in the weight room or on any cardio equipment. Children under the age of 5 may not enter the saunas at any time. Children must be under the age of 5 to use the opposite gender locker room/bath room. Only URC Adult Members (18 and over) may bring children into the facility.
Locker Rental/Renewal Full size and half lockers are available to secure belongings. Locker rental and payment must be completed in the Campus Recreation office, Suite 124. Faculty/Staff, Alumni and Community member lockers are available for rental on a monthly, 6 month or annual basis. Student locker rental is available for a monthly or semester (4 month) basis. When a member chooses to rent a locker, one will be assigned in the appropriate locker room area. The member will be given the combination for that locker. Lockers that are not renewed by the renewal date are cleaned out and the combination changed. Any personal belongings left in the locker when it is cleaned out will be stored for approximately six months. Personal belongings that are not claimed by the end of this time period will be donated to charity. A limited number of “day use only” lockers are available in each locker room at no charge, Patrons must bring their own lock to secure the locker and must empty the locker when they leave the Recreation Center. No personal belongings may remain in the “day use only” locker overnight. Any lock left on a “day use only” locker at the end of the day, will be cut off and the personal belongings removed from the locker. Campus Recreation cannot guarantee the security of valuables, book bags or other personal articles. Parking Community and Alumni, Faculty/Staff and Student spouses & dependent members are given a parking tag with the purchase of a membership that will permit parking permit parking in Lot 10 or Lot 1A, southwest of University Recreation Center. On weekends members may park anywhere on campus except in reserved or restricted spots. Home Football Games The URC may adjust hours for all home football games. Please see hours. Attire Appropriate attire is required in all areas of the URC. This includes: Closed toe athletic shoes in all activity areas except the aquatic areas. Protective eyewear strongly recommended in racquetball courts. Full back shirts in the weight and cardio areas. Appropriate swim wear in aquatic areas. Shirt and shoes in the lobby. Food, Beverage and Tobacco Use In order to maintain the cleanliness of the University Recreation Center the following guidelines will be enforced: Food is allowed in designated lounge areas only. Beverages are permitted in the activity areas only if contained in a re-sealable plastic container. Alcoholic beverages are not allowed in the facilities. Consumption of illegal drugs, alcohol, intoxication, or the appearance/smell of intoxication will be reason for immediate removal from the facility. Smoking or tobacco use in any form is prohibited in any area of the facility including the outdoor patio/pool area. Cell Phone Usage Due to privacy issues, cell phone use is NOT permitted in the locker rooms or bathrooms. Any misuse of cell phones in any other areas of the facility (specifically camera phones) will result in removal from the facility and revocation of privileges. Photography/Videography The intent of this policy is to maintain respect for the rights and privacy of our members and guests by preventing video imaging of members and guests without their consent. The following must be completed in order to film or take pictures in the University Recreation Center: Individuals wishing to take pictures or use a video tape recorder in the University Recreation Center must have approval by the Department of Campus Recreation. The approval will be noted on the Daily Team Leader’s Report or with a Media Pass. Permission will be granted for video/audio taping of the general facility only; no TCU logo may be included in any picture/footage. Members and/or guests involved in individual workouts such as weight lifting, aerobic exercise/dance, swimming, cardiovascular exercise and/or climbing cannot be video taped except as they appear in the background of a facility area. No member may be singled out for videotape purposes without their consent. Complaints from members regarding any aspect related to the production of videotape in the University Recreation Center will result in termination of the videotape process and forfeiture of the actual film. The Department of Campus Recreation reserves the right to have this videotape removed from all viewing formats should a representative of Campus Recreation determine that the standards of this agreement have not been met. Solicitation Policy /Building Postings Anyone wishing to post anything in any area of the building must first have it approved and stamped by the Department of Campus Recreation. Unstamped items or items placed on unpainted surfaces will be immediately removed. Posting is only allowed in specified areas of the University Recreation Center. Items will only be posted by a member of the Campus Recreation staff. Campus Recreation reserves the right to limit the total number of postings for each event.

Music Selection The department subscribes to a satellite music service. This allows for continuous uninterrupted music throughout the facility. The music is controlled via music racks located in the Member Services desk. During the normal office hours, music needs can be coordinated with the Campus Recreation staff. After office hours and on weekends, the Team Leader will be responsible for attending to music needs.

Inclement Weather
In the event of a publicly announced Closure of the University prior to 9:00pm for the following day, the URC will open at 10:00 am.
In the event of a publicly announced delayed opening for the University prior to 9:00pm for the following day, the URC will open at the announced time or no later than 10:00 am.
In the event of a publicly advertised/announced early closing the Rec Center will adjust operating hours based on weather.
*In the event of university closure all programs will be canceled and all facility hours will be family hours.

Recreational Area Policies

Weight Room & Cardio Bridge

Participation is at your own risk.
Closed toes athletic shoes required. Street shoes, sandals, flip-flops, open toed shoes are prohibited.
Shirts with full backs are required.
Denim shorts or pants, shorts with belt loops/pockets are not allowed in the weight room.
Please wipe down equipment, benches and cardiovascular machines after use.
All equipment must be returned to its proper location after use.
No food allowed. Resealable beverage containers only.
All equipment must remain in the Weight Room.
Please do not leave personal items unattended. Please store in proper location.
Spotters are strongly recommended for all lifters.
Any unsafe conditions or damaged equipment should be reported to the Campus Recreation staff.
Do not lean weights or bars of any kind against the walls, pillars, equipment or mirrors.
Collars should be used with all bars in the free weight area.
Loading additional weights onto the weight stack machines is unsafe and prohibited.
Personal Training is to be conducted by Campus Recreation Staff only.
No Children under 13 are permitted in the Weight Room or on Cardio equipment.

Indoor Track

The indoor track is for runners, joggers, walkers and pushers only.
Appropriate athletic shoes must be worn. Spikes, turf shoes and cleats are prohibited.
Walkers must use the outside lane. Faster members must use inside lanes.
Counter-clockwise running only.
Stretching areas are located at each of the corners of the track. Do not use walls or railings as stretching aids.

Multi-Purpose Rooms

No food allowed. Resealable beverage containers only.
All equipment must remain in room and must be returned to proper location.
Appropriate athletic footwear must be worn at all times.
Personal belongings must be kept in cubicles or stored in the locker rooms.

Multi-Purpose Room 1 & 2 are available for open recreation when not in use by any scheduled program or official reservation. Room 2 should remain locked at all time not in use. Please visit member service desk for access.
Multi-Purpose 3 is used only for instructed group exercise classes.

Gymnasium

Participation is at your own risk.
Appropriate athletic footwear required.
No spitting.
Do not hang on the rim.
No food allowed. Resealable beverage containers only.
Disassembling or moving equipment that has been set up is not allowed. Contact Member Services for assistance in moving equipment.
Violation of any gymnasium court rule may result in immediate ejection from the facility.
There is no free shooting permitted on the courts during open recreation or intramural games.

Racquetball/Squash Courts

Participation is at your own risk.
Protective eyewear is strongly recommended.
Use a racquet equipped with a wrist cord.
Appropriate athletic footwear must be worn at all times. Any shoe that marks or damages the floor is not permitted.

Game Room

Shoes must be worn. No bare feet.
Television programming is on a first come, first served basis. The television may not display programs that may be offensive.
Do not sit on any table games.
No Food or Drink allowed on gaming surfaces.
All games equipment must be checked out at the Member Services Desk.

Climbing Wall

No unauthorized climbing.
Never climb alone! Harnesses are required and a staff member must be present. Climbers must be roped and on belay at all times, except when bouldering.
Climbing commands must be used at all times.
Never boulder on an occupied route.
All boulderers must use a spotter while bouldering
Belayers must use a harness and belay device at all times.
Climbing shoes are required. Boot or dress shoes are prohibited. Barefoot climbing is not allowed.
Loose chalk is not permitted.
Before belaying, you must pass the appropriate belay test.
Campus Recreation reserves the right to reject equipment deemed unsafe (items not under the direct care of Campus Recreation).
No items are to be placed on the climbing floor. Eating or drinking in the climbing area is prohibited.
Spectators must stay clear of the belay and climbing areas.
Anchoring to the floor is recommended while belaying.
Rings and jewelry must be removed prior to climbing.
Please report anything hazardous or any problems to the attention of staff members.
Campus Recreation reserves the right to suspend the privileges of anyone who refuses to climb in a safe and responsible manner concurrent with the procedures and policies stated above.

Natatorium – Lap Pool & Dive Well

Participation is at your own risk
Participants may not enter the pool until a lifeguard is present
Obey all directions from lifeguards
Proper swimming attire must be worn in the pool
Starting blocks are not for recreational use
Diving Boards and Diving platform are not for recreational use
Children under the age of 18 must be accompanied by an adult
Children under 4’0” must have an adult in the water, within arms reach of them
No glass of any kind is permitted in the natatorium area
Alcohol and Tobacco products are prohibited
No running on the pool deck
No horse play
Changing rooms or locker rooms must be utilized to change into swim attire
Food and drink only in approved areas
Flotation devices such as rafts or other inflatable toys are only allowed when the pool is not crowded.
Lane lines will be used as a safety line only in case of emergency. Please do not hang on the lane lines at any other time
No diving, stunts, flips or back dives in the pools
No diaper changing on the deck. Diaper changing tables are provided in restrooms directly adjacent to pool areas

Outdoor Pool

Participation is at your own risk
Participants may not enter the pool until a lifeguard is present
Obey all directions from lifeguards
Proper swimming attire must be worn in the pool
Children under the age of 18 must be accompanied by an adult
Children under 4’0” must have an adult in the water, within arms reach, of them
No glass of any kind permitted
Alcohol and Tobacco products are not permitted
No running on the pool deck
No horse play
Changing rooms or locker rooms must be utilized to change into pool attire
Food and drink only in approved areas
Flotation devices such as rafts or other inflatable toys are allowed when the pool is not crowded
Lane lines will be used as a safety line only in case of emergency. Please do not hang on the lane lines at any other time
No diving, stunts, flips or back dives in the pools
No diaper changing on the deck. Diaper changing tables are provided in restrooms directly adjacent to pool areas

Locker Rooms/Rest Rooms

TCU is not responsible for lost or stolen items.
Locker Room closes at the scheduled building closing times.
Please do not bring valuables into locker room.
Please close all lockers when finished.
For the safety and consideration of others, please dry off in the shower area of the locker room.
Individuals age 5 and above must use gender appropriate locker room or rest room. Children age 4 and under will be allowed in either gender locker room or rest room. A family changing area is available on the indoor pool deck for families with children older than 5 years.

Sauna

Caution: The following individuals should not use the sauna: those with heart disease, diabetes, high or low blood pressure, circulatory or respiratory problems, seizures, epilepsy, pregnant women, those who are using prescribed or illegal drugs or under the influence of alcohol.
Shower before entering the sauna.
Swim wear/towel must be worn in the sauna.
Please observe the 30 minute time limit.
Allow yourself at least 5 minutes after exercising to cool down before entering the sauna.
Strenuous exercise is prohibited in the sauna.
Children between the ages of 6 and 17 must be accompanied by an adult in the sauna at all times. Children age 5 and under are not permitted in the sauna.

TCU Affiliated Groups

General Room/Gym/Field Reservations

Group or individual should obtain a Facility Reservation Request from the Department of Campus Recreation or Campus Recreation Website.
Group or individual should submit the Facility Reservation Request form at least 7 days in advance.
Group will need to have one representative only making all of the arrangements for the facility reservation.
Group or individual will receive a response from the Associate Director - Facilities to discuss the reservation request including any estimate in cost of event. Depending on area requested other Assistant Directors will be included in Facility Request.
The Associate Director – Facilities may require a formal interview to discuss the event.
Notice of cancellation or changes must be given to the Associate Director – Facilities 24 hours prior to the event. Fines may occur.
The Department of Campus Recreation reserves the right to re-assign or cancel any request for space due to unforeseen circumstances.

Racquetball Court Reservations

Reservations will be made by contacting the Member Services desk at 817-257-5036.
Reservations may be for same day or day in advance during facility hours.
Court reservations may be made for racquetball, wallyball, and squash. If a reservation for squash or wallyball is made, all time for transition is included in your reserved time.
An individual may make only one reservation per day.
Members must confirm their reservation by checking in at the Member Services when they arrive to play.
Reservations may be made for a maximum of 60 minutes. Court reservations will be available on the hour & half hour.
Reserved courts must be claimed within five minutes. Courts not claimed within the five minute time period become open courts.

Intramural Fields & Sand Volleyball Courts

During free play there must be at least 50% TCU students or Faculty/Staff present for the group to use the facility space.

Non-Affiliated Groups All groups or individuals should contact Conference Services to obtain use of any Department of Campus Recreation facility.

Reservation Room/Gym/Field Usage

All events must complete the use of their room by the ending event time.
Furniture is to remain in the room as set-up. The University Recreation Center staff must approve movement of furniture from room to room.
All rooms used for the event are expected to be left in the same orderly condition in which they were found.
Any event may submit a room setup diagram to Associate Director – Facilities one-week prior to the event. The diagram will be accommodated to the best of our ability.
At the time of the event, concerns or questions about set-up, may be directed to the Member Services Desk.
Since many events may be within the building at the same time, noise is to be kept at a minimum. No group will be permitted to disturb scheduled programs. Singing, playing music, or talking which may disturb another group should be scheduled in advance with the Assistant Director – Facilities to avoid conflicts.
Any rooms or furnishings that are damaged will be billed on a cost basis to the organization responsible for causing the damage.

Event Staffing

Campus Recreation may assign facility supervisors to the event depending on the nature of the reservation and/or number of participants. The supervision of the Recreation Center will be an expense that will be charged to the organization. The supervisors’ duties include insuring that the event goes as smoothly as possible, and overseeing the set-up and take-down of the event. They are there to assist when needed, but their position is not to do all of the work for the event.

Additional facility staff may be required based on the nature of the reservation and/or number of participants. Campus Recreation will determine the number of staff needed for the event. Charges may apply.

Equipment

The Department of Campus Recreation and University Recreation Center can supply a variety of equipment for event usage (please see list of available equipment).

The equipment must be requested in advance, at the time of scheduling.
Depending on the type of equipment requested (i.e. Audio/Visual Equipment), a technical staff person may be required to operate the equipment.
Some equipment is of a limited quantity. It may be determined that the group may be responsible for contracting equipment rental outside of TCU.
Each event is responsible for the equipment assigned to it. A replacement cost will be charged for any damage or loss of equipment.

Food & Beverage

The University Recreation Center does not have any contractual obligation to on Campus Dining. A group may bring their own food/catering into facility. Campus Recreation must be notified about any plans for outside catering in advance.

Advertising

Any advertising or publicity for the event is subject to approval by Campus Recreation. The following policies will govern any use of fliers, banners, posters or free standing signs.

All posters/banners must be approved by Campus Recreation.
All publicity must have the name of the sponsoring organization on all printed materials.
All publicity will be placed on appropriate assigned bulletin board space or other designated area by Campus Recreation Staff.
There will be absolutely no taping of materials to walls, mirrors, doors or windows.
Posters/Fliers may not be larger than 22”x 28”.
Banners may not exceed a size of 3‘ x 6’.

Sales & Fundraisers

All student organizations, companies, individual fund raisers and charity groups requesting sales or promotion of services in the University Recreation Center must be approved by Campus Recreation. The following policies will govern and sales or fund raisers:

Recognized student organizations may sponsoring a sale or raffle without any associated fees.
Companies, individual fund raisers and charity groups requesting sales or promotion of services in the Center must be approved by the Facility Director. The fee is $50.00 per day or 15% of gross sales.
All sale items must be educational in nature of value
No sale item may be in competition with current University Recreation Center or the University Bookstore.