Recreation Center Outdoor Programs Sport Clubs Intramurals Fitness and Wellness aquatics Employment Opportunities Contact Us

Recreation Center Policies




General Policies

 

  • The University Recreation Center is a controlled access facility. Only authorized members, with proper identification, are allowed entry.  Please see Membership section below for more information.  One must enter and exit through one of the Member Services desks.
  • Participation is at your own risk.
  • Responsibility for general supervision of the building, gymnasium courts and other activity areas rests with the staff members and supervisors directly in charge of the activity or area. Students provide primary supervision for the facility and act with the full authority of a full time Campus Recreation staff member. Harassment or disregard of the directions provided by the staff will result in immediate removal from the facility and may result in additional disciplinary action.
  • Profane or indecent language is prohibited. Such language that is directed at employees or deemed offensive to other members will not be tolerated.
  • The possession or use of alcohol, tobacco products or illegal drugs is not permitted in the building.
  • Beverages are permitted in the activity areas if contained in a re-sealable non-glass container.
  • The use of skateboards, roller skates or inline skates in the facility is prohibited. Bicycles are not permitted in the building.
  • No animals, except those official service animals assisting the disabled, are permitted in the University Recreation Center.
  • Lockers and cubicles are available for securing belongings. Campus Recreation cannot guarantee the security of valuables, book bags or other personal articles.
  • Spitting in the common areas or activity areas such as courts, track, etc. is not permitted.
  • Sparring or like activities are not permitted.
  • The use of the University Recreation Center or other property managed by the Department of Campus Recreation for personal financial gain is prohibited. TCU employees note: "Outside Employment" section of Faculty/Staff Handbook.


Membership Eligibility


Primary Memberships
Student Membership: All currently enrolled credited students
Faculty/Staff Membership: Any currently employed Faculty/Staff member
(Purchase applies)
Alumni Membership: Any former student who has received a degree from TCU
(Purchase applies)
Community Membership: Any community member aged 18 and older. 
(Purchase applies)



Sub Memberships (all require primary membership)
Spouse/Partner Membership: Any legal spouse/partner as defined by TCU policy.
(Purchase applies)
Dependent Member: Any individual that is between the ages of 18-26 and residing at primary member residence and under financial responsibility of legal parent or guardian. (Purchase applies)
Child Member: Any biological or adopted individual that is between the ages of 3-17. (Purchase applies)
There is no charge for children under the age of 3.


Locker Rental/Renewal

Full size and half lockers are available to secure belongings. Locker rental and payment must be completed in the Campus Recreation office, Suite 124.

Faculty/Staff, Alumni and Community member lockers are available for rental on a monthly or annual basis. Student locker rental is available for a monthly or semester (4 month) basis. When a member chooses to rent a locker, one will be assigned in the appropriate locker room area. The member will be given the combination for that locker. Lockers that are not renewed by the renewal date are cleaned out and the combination changed. Any personal belongings left in the locker when it is cleaned out will be stored for approximately 6 months after removal. Personal belongings that are not claimed by the end of this time period will be donated to charity.

A limited number of “day use only” lockers are available in each locker room at no charge.  Patrons must bring their own lock to secure the locker and must empty the locker when they leave the Recreation Center.   No personal belongings may remain in the “day use only” locker overnight. Any lock left on a “day use only” locker at the end of the day, will be cut off and the personal belongings removed from the locker.

Campus Recreation cannot guarantee the security of valuables, backpacks or other personal articles.

Entrance Control
The University Recreation Center is a controlled access facility. Individuals with a current, valid membership and their guests will be allowed access to use the Recreation Center.

Each time a member chooses to enter the University Recreation Center, the member is requested to produce their valid Membership Identification Card or photo ID.  Guests aged 18 and over will be required to show a photo ID to be allowed access with a current member.  

The following are exceptions that are allowed to use the facilities: Individuals or groups with a facility reservation and prior approval and visitors with Campus Recreation staff approval.  If the Rec Center member does not have their membership ID card with them, they need to either show some other form of photo ID or request access, at the discretion of a staff member, if they have a current photo on file in the membership database. 
 

Conditions of Membership
Membership in the University Recreation Center is a privilege.  Participation is at your own risk. Anyone not abiding by the rules and regulations of the University Recreation Center may be removed and membership revoked.  
There is a $10 replacement fee for a lost University Recreation Center issued membership card. TCU Campus Recreation reserves the right to require that a student, patron or user of facilities or services provide written documentation of a physician’s approval/release to exercise or otherwise participate in Campus Recreation activities in the following situations: (1) when in the judgment of Campus Recreation staff, a screening process reveals or identifies risk factors that could be incompatible with the requirements of the personal fitness training program and/or, (2) when a single incident of a serious health problem, issue or concern or repeated incidences of lesser problems or concern requires emergency medical response by the staff.


Guests
All guest passes are purchased at the Member Services desk (All day access). Members may sponsor up to three guests per visit. Guest must remain with sponsoring member at all times. Only adult members (18 and over) may bring guests.  Members are responsible for the conduct of their guests at all times. 
Cost: $5 per guest ages 3 and older.  There is no charge for guests under age 3.  Verification of age may be required at the request of a Campus Recreation staff member.
 

Visitors
Because the University Recreation Center is such a visible part of the TCU Campus, many potential students, former students, and community members visit the URC.  Visitors are welcome to tour or look around the facility.  Visitors who are dressed in athletic or workout attire may be required to be accompanied on a tour given by a Team Leader.

Child Membership Policy
Primary members may purchase a child membership for any related child (biological or adopted) between the ages of 3-17 years.  There is no charge for child members under age 3.  Child memberships are only valid during family hours.  See below for family hours details.  All other children will be treated as a guest under the guest policy. 

Family Hours
Family hours are those hours in which children under the age of 18 are permitted in the facility. During the Fall & Spring academic semesters, family hours begin at 4:00pm on Fridays and extend through closing on Sunday. Family hours are also in effect during all operating hours in the summer and during official TCU observed holidays and academic break periods. (Spring Break, Thanksgiving, etc)

Supervision of Children
During family hours, the following policies are in effect:

  • Children are defined as individuals under the age of 18.
  • Only URC Members 18 and over may bring children into the facility.  Children must be in direct proximity at all times to the member who brought them. (within sight & sound)
  • Children must be 13 years of age or older to use the weight or cardio equipment. Children under 13 are not allowed in the weight room or on any cardio equipment.
  • Children must be under the age of 5 to use the opposite gender locker room/bath room.
    Children under the age of 5 may not enter the saunas at any time.


Special Operating hours
Home Football Games

Periodically the University Recreation Center will have special operating hours due to the academic/University schedule.  Members will be notified of special operating hours prior to their implementation.
The Recreation Center is
closed for activity on Saturdays of home football games.  

Parking
Community and Alumni, Faculty/Staff spouses and dependents and Student spouses & dependent members are given a parking tag with the purchase of a membership. This hang tag will permit parking in the Admissions Center lot on Bellaire Street and the Visitor Lot on Bellaire Street, except in spots marked "Reserved" (weekdays only). Members are allowed to park in "Reserved" spots on weekends. Members may never park in spots marked "Reserved 24 hrs."

Attire
Appropriate attire is required in all areas of the URC. This includes:
  • Non-marking closed-toe athletic shoes in all non-aquatic activity areas unless specific exceptions are listed for an activity area.  (see specific area policies for climbing wall and weight room for exceptions).
  • Protective eyewear strongly recommended in racquetball courts.
  • Appropriate swim wear in aquatic areas.
  • Shirt, pants or shorts or swimsuit cover-ups and shoes must be worn in the facility with the exception of aquatic areas and informal basketball games.

Food, Beverage and Tobacco Use
In order to maintain the cleanliness of the University Recreation Center the following guidelines will be enforced:

  • Food is allowed in designated lounge areas only.
  • Beverages are permitted in the activity areas only if contained in a re-sealable non-glass container.
  • Alcoholic beverages are not allowed in the facilities.
  • Consumption of illegal drugs, alcohol, intoxication, or the appearance/smell of intoxication will be reason for immediate removal from the facility.
  • Smoking or tobacco use in any form is prohibited in any area of the facility including the outdoor patio/pool area.

Cell Phone Usage
Due to privacy issues and video concerns, Members are asked not to use cell phones in the locker rooms or bathrooms. Misuse of cell phones in any other areas of the facility (especially for video use) will result in removal from the facility and revocation of privileges.

Photography/Videography
The intent of this policy is to maintain respect for the rights and privacy of our members and guests by preventing video imaging of members and guests without their consent.

The following must be completed in order to film or photograph in the University Recreation Center:

  • Individuals wishing to take pictures or use a video recorder in the University Recreation Center must have prior approval by the Department of Campus Recreation staff. 
  • Permission will be granted for video/audio recording of the general facility only; no TCU logo may be included in any picture/footage. 
  • This approval will be relayed to the Team Leader staff.  
  • Members and/or guests involved in individual workouts such as weight lifting, cardiovascular exercise, dance, swimming, and/or climbing cannot be video taped except as they appear in the background of a facility area.  No member may be singled out for video recording purposes without their consent. 
  • Complaints from members regarding any aspect related to the production of videotape in the University Recreation Center will result in termination of the video process and forfeiture of the actual film.
    The Department of Campus Recreation reserves the right to have this video recording removed from all viewing formats should a representative of Campus Recreation determine that the standards of this agreement have not been met.

    Music Selection
    The department subscribes to a satellite music service. This allows for continuous uninterrupted music throughout the facility. The music is controlled via music racks located in the Member Services desk. The Team Leader on duty will be responsible for attending to music needs.




  • Inclement Weather
    In the event of a publicly announced closure of the University prior to 10:30p.m. for the following day, the URC will open at 10:00am on that following day.  If no announcement is made by 10:30 p.m., the URC will open at the regularly scheduled time.

    In the event of a publicly announced delayed opening for the University prior to 10:30p.m. for the following day, the URC will open at the announced time or no later than 10:00 a.m. on that following day.

    In the event of a publicly advertised/announced early closing the Rec Center will adjust operating hours based on weather.

    *In the event of university closure all programs will be canceled and all facility hours will be family hours.

    Lightning policy for Aquatic areas

    The TCU Natatorium and Outdoor Pool will be closed for swimming when staff is alerted by the ThorGuard Lightning Detection system.  Pools will remain closed until staff receives the all clear signal at which point activities may resume.  Additionally the outdoor pool will be closed at the sound of thunder and will remain closed until a thirty minute time period has passed without additional instances of thunder or lightning.

    Specific Recreational Area Policies

    Informal Recreation Equipment Rental

    • A variety of informal recreation equipment is available at the Member Services Desk for use in the facility including basketballs, volleyballs, game room equipment and racquetball and squash equipment free of charge.
    • Large shower towels are available for use only in locker rooms and aquatic facilities.  Participants are limited to one towel at a time.  A new towel may be checked out when previous towel is returned.
    • Small workout towels are available for purchase at the Member Services Desk.
    • Participants are required to leave their TCU or University Recreation ID card when checking out equipment from the Member Services Desk.  ID’s will be returned when items are checked back in.

    Weight Room & Cardio Bridge

    • Closed-toe athletic shoes required. Walking boots and casts are allowed at the user’s own risk.
    • Denim shorts/pants, or those with rivets or belt loops, are not permitted.
    • In order to maintain a sanitary environment for all, members should please wipe down equipment after use.  
    • All equipment must remain in the room/location for which it was intended, and must be stored in the proper location after use.
    • Personal items must be stored properly and should not impede weight room traffic.
    • Spotters and barbell clips are strongly recommended when lifting weight over the head or face.
    • Any unsafe conditions or damaged equipment should be reported to the Campus Recreation staff.
    • All equipment must only be used for its intended purpose.
    • Personal Training is to be conducted by Campus Recreation Staff only.
    • No Children under 13 are permitted in the Weight Room or on Cardio equipment.

    Indoor Track

    • The indoor track may be used by runners, joggers, walkers and those pushing a stroller.
    • Appropriate athletic shoes must be worn.  Spikes, turf shoes and cleats are prohibited. Shirts must be worn at all times.
    • Walkers must use the outside lanes.  Faster members must use inside lanes.
    • Counter-clockwise use only.

    Multi-Purpose Rooms

    • No food is allowed. Re-sealable non-glass beverage containers only.
    • All equipment must remain in the room/location for which it was intended, and must be stored in the proper location after use.
    • Appropriate non-marking athletic footwear must be worn at all times.
    • Personal belongings must be kept in cubicles or stored in the locker rooms.
    • Multi-Purpose Room 1 & 2 are available for open recreation when not in use by any scheduled program or official reservation.  
    • For safety reasons, if only one individual is requesting use, that individual must use MP 1.  To use MP 2, there must be 2 or more individuals present. 
    • Please ask the Member Service desk  to request a Team Leader to give access.
    • Multi-Purpose 3 is used only for instructed group exercise classes. 

    Gymnasium

    • Appropriate non-marking athletic footwear required.
    • No spitting.
    • Do not hang on the rim.
    • No food allowed. Re-sealable non-glass beverage containers only.
    • Disassembling or moving equipment that has been set up, (i.e. a volleyball net)  is not allowed.  Contact the Member Services desk to request a staff member to move or disassemble equipment.
    • Individuals not involved in a game will not be allowed to shoot on a court during open recreation, or intramural games.
    • No indoor soccer, kickball or like activity is permitted.

    Racquetball/Squash Courts

    • Protective eyewear is strongly recommended.
    • Use a racquet equipped with a wrist cord is recommended.

      Appropriate non-marking athletic footwear must be worn at all times.  If a shoe marks or damages the floor the member wearing them may be asked to leave the court.  

      Racquetball Court Reservations
      Reservations may be made by contacting the Member Services desk at 817-257-5630
      Reservations may be for same day or one day in advance during facility hours.


    • Court reservations may be made for racquetball, wallyball, and squash.  If a reservation for squash or wallyball is made, all time for transition is included in your reserved time.
    • An individual may make only one reservation per day.
    • Members may confirm their reservation by checking in at the Member Services when they arrive to play.  If there is another individual or group on a reserved court, members may ask the staff on duty to aid in requesting those individuals to leave.
    • Reservations may be made for a maximum of 60 minutes. Court reservations will be available on the hour & half hour.
    • Reserved courts must be claimed within five minutes. Courts not claimed within the five minute time period become open courts.

    Game Room

    • Shoes must be worn. No bare feet are allowed in the area.
    • Television programming is on a first come, first served basis.  Programs that may display offensive material will not be permitted to be shown on the television.
    • Do not sit on any game tables.
    • No food or drink allowed on gaming surfaces.  All food and/or drinks must be on one of the dining tables in the area.
    • Game room equipment may be checked out at the Member Services Desk.

    Climbing Wall
    Climbing is dangerous! Please be alert and attentive. Play it safe!

    • No climbing of any kind is permitted when the Climbing Wall is closed.
    • Footwear must be worn at all times – no bare feet!
    • While climbing, only climbing shoes may be used (no street shoes, sandals or bare feet).
    • Loose chalk is not permitted.
    • All climbers must complete a liability waiver each academic year. Waivers are valid from June 1 to May 31.
    • All climbers must sign in on the clipboard at each visit. This helps us keep track of our daily usage.
    • Personal harnesses and shoes may be used at the discretion of the Climbing Wall Staff. Climbers must demonstrate proper use of their equipment.
    • Please report to the Climbing Wall Staff any injuries, loose holds, or damage to the Climbing Wall or equipment.
    • Jewelry should be removed before climbing, especially rings, watches, and large earrings.
    • The Climbing Wall Staff have final say on safety issues. Climbers disregarding these rules may lose climbing privileges.
    • Children younger than 18 must be accompanied by an adult at all times.

    Bouldering

    • Bouldering is allowed only while the Climbing Wall is open.
    • Bouldering is allowed only on unoccupied routes (no roped climbers above you).
    • Boulderers must have a partner spotting them while climbing.
    • Feet may not exceed the 6’ mark.

    Top-Rope Climbing

    • Good communication between the climber and belayer is key! Use the proper climbing commands when climbing!
    • All climbers must be tied in to the appropriate harness point(s) with a Figure 8 follow-through knot and half fisherman’s finishing knot. No clipping into the rope with a carabiner!
    • We provide climbing harnesses. Harness straps must be doubled-back through buckles in order to properly function. Ask for assistance if you are unsure how to fit and operate a climbing harness.
    • To prevent injuries to self and others, climbers must climb only under the anchor to which they are connected.
    • All belayers must have passed the Belay Skills Verification Check. Belay privileges are valid for 12 months; after which, belayers must re-verify by passing a new Belay Skills Verification Check.
    • The Climbing Wall Staff have the obligation to address any and all safety issues, including incorrect belay technique. Be open to feedback. Dependent upon the degree of variance from our standards, your belay privileges may be revoked and you may be required to complete a new Belay Skills Verification Check and/or Belay Class before regaining belay privileges.

    Lead Climbing

    • All lead climbers and belayers must have completed the Lead Safety Test at least every 6 months.
    • Lead climb only on designated lead climbing ropes (provided by the Climbing Wall).
    • Lead climbers must wear a helmet (provided by the Climbing Wall).
    • Skipping quick draws will not be tolerated and will result in revocation of privileges.
    • Lead climbing classes must be made by appointment. Contact the Climbing Wall Student Manager.

    Outdoor Equipment Rental Center

    Rental and Reservation Policies

    • All equipment is available to current TCU students, faculty, and staff upon presentation of a current student or faculty/staff ID card.
    • Reservations may be made over the phone by calling 817-257-5622 or in person up to 2 weeks in advance at the Campus Recreation Office. The full fee must be paid upon making a reservation. Equipment not reserved is available on a first-come, first-served basis during operating hours and must be paid for in full at the time of rental pick-up.
    • Cancellations must be made at least 48 hours prior to check out time or rental fees paid will not be refunded.
    • No credit or refund will be issued for items rented but not used or for early return.
    • The user assumes all risk and responsibility for any and all claims for damages and injury suffered while using the equipment.
    • Please return equipment to the Outdoor Center during normal operating hours. Equipment returned to other areas in the University Recreation Center will not be accepted.

    Late, Damage, & Replacement Fees

    • Equipment returned late will be charged a $10 per day late fee.
    • Individuals abusing equipment or not following procedures may be ineligible to rent equipment in the future.
    • Equipment must be returned clean, dry and in good order or a fee will be assessed for the item. Any gear that is excessively dirty will be assessed a cleaning fee. Excessively wet gear will not be accepted until dried.
    • Damaged or lost equipment will be assessed at current retail prices for repair or replacement.
    • Tents are flammable! No candles, lanterns, heaters, or any other heat sources should be brought inside tents or near sleeping bags. Do not smoke inside tents. Keep tents away from campfires.

    Natatorium – Lap Pool & Dive Well

    • Participation is at your own risk.
    • Participants may not enter the pool until a lifeguard is present
    • Obey all directions from lifeguards
    • Proper swimming attire must be worn in the pool
    • Starting blocks are not for recreational use
    • Diving Boards and Diving platform are not for recreational use
    • Children under 4’0” must have an adult in the water, within arm’s reach of them
    • No glass of any kind is permitted in the natatorium area
    • Alcohol and Tobacco products are prohibited
    • Running on the pool deck is prohibited
    • No diving, stunts, flips or back dives in the pools
    • For safety reasons, no horse play of any kind is allowed
    • Changing rooms or locker rooms must be utilized to change into swim attire
    • Food and drink are only allowed in approved areas
    • Flotation devices such as rafts or other inflatable toys are not allowed in the indoor pools. Equipment for water exercise use is allowed.
    • Lane lines will be used as a safety line only in case of emergency. Please do not hang on the lane lines at any other time
    • No diaper changing on the deck. Diaper changing tables are provided in restrooms directly adjacent to pool areas
    • In order to reduce the risk of Shallow Water Blackout, activities, exercising and games consisting of hyperventilation and extended breathe holding are strictly prohibited.

    Outdoor Pool

    • Participation is at your own risk
    • Participants may not enter the pool until a lifeguard is present
    • Obey all directions from lifeguards
    • Proper swimming attire must be worn in the pool
    • Children under the age of 18 must be accompanied by an adult
    • Children under 4’0” must have an adult in the water, within arm’s reach, of them
    • No glass of any kind permitted
    • Alcohol and Tobacco products are not permitted
    • No running on the pool deck
    • No horse play
    • No diving, stunts, flips or back dives in the pools
    • Changing rooms or locker rooms must be utilized to change into pool attire
    • Food and drink only in approved areas
    • Lane lines will be used as a safety line only in case of emergency. Please do not hang on the lane lines at any other time
    • No diaper changing on the deck. Diaper changing tables are provided in restrooms directly adjacent to pool areas
    • In order to reduce the risk of Shallow Water Blackout, activities, exercising and games consisting of hyperventilation and extended breathe holding are strictly prohibited.

    Locker Rooms/Rest Rooms

    • TCU is not responsible for lost or stolen items.
    • Locker rooms close at the scheduled building closing times.  Participants should plan showering and locker room use accordingly.
    • Please do not bring valuables into locker room.
    • Please close all lockers when finished.
    • For the safety and consideration of others, please dry off in the shower area of the locker room.
    • Individuals age 5 and above must use gender appropriate locker room or rest room. Children age 4 and under will be allowed in either gender locker room or rest room. A family changing area is available on the indoor pool deck for families with children older than 5 years.

    Sauna

    • Caution: The following individuals should not use the sauna: those with heart disease, diabetes, high or low blood pressure, circulatory or respiratory problems, seizures, epilepsy, pregnant women, those who are using prescribed or illegal drugs or under the influence of alcohol.
    • Shower before entering the sauna.
    • Swim wear/towel must be worn in the sauna.
    • Please observe the 30 minute time limit.
    • Allow yourself at least 5 minutes after exercising to cool down before entering the sauna.
    • Strenuous exercise is prohibited in the sauna.
    • Children between the ages of 6 and 17 must be accompanied by an adult in the sauna at all times. Children age 5 and under are not permitted in the sauna.

    Intramural Fields and Sand Volleyball Courts

    • During free play on either of these facilities, there must be at least 50% or more TCU students, faculty/staff or Recreation Center members present for the group to be able to use the facility.
    • Beverages must be in re-sealable non-glass containers.
    Facility Reservation Policies

    Facilities located within the University Recreation Center include natatorium, outdoor swimming pool, racquetball courts, squash court, track, two multi-use gymnasiums sports, weight training and cardiovascular fitness area, multi-purpose exercise studios and a climbing wall. These facilities represent activity areas with potential for reserved use in accordance with the following priorities:

    Scheduling Priorities
    The administration of the University Recreation Center has been assigned to the Department of Campus Recreation by the TCU Administration and operates under the auspices of the Vice Chancellor for Student Affairs. However, the philosophy of the Department of Campus Recreation is that the University Recreation Center is first and foremost a TCU facility and will be schedule accordingly under the following guidelines:

    Primary Occupants
    Four departments are located within the University Recreation Center or use it as their primary teaching facility. These departments include Campus Recreation, Athletics, Kinesiology, and Alcohol and Drug Education. These departments will receive priority and equal consideration when scheduling the facility. Within this group, the priority will be based on a spirit of cooperation and mutual benefit. It is also policy that at least one court and a reasonable amount of secondary activity space will always be available for drop-in recreation. The Director of Campus Recreation will make this determination.

    No Department will be able to unreasonably occupy a space for simple convenience or programs not related to TCU. Once any activity space is vacant, it will become available for open recreation and under the supervision of the Campus Recreation staff. Reservations by each of the primary Departments will be taken before outside reservations are accepted. The Associate Director of Campus Recreation for Operations will determine this date. Classes, team practices, meets & matches, sport club events, intramural sport programs and standard open recreation hours are a few examples of what will be scheduled prior to opening the facility for general reservations. It is the responsibility of each department to set up, tear down and arrange for Housekeeping after any special event.

    General Reservations
    TCU Departments, Student Organizations and outside groups will be scheduled on a first come - first serve basis. Fees and charges will be assessed as stated later in this handbook. In all cases, the Department of Campus Recreation will strive to meet the needs of the TCU community. However, on rare occasion, scheduled events may be moved or canceled based on the priorities of the University Administration. Alcoholic beverages are prohibited from sponsored programs or events.

    Group or individual should obtain a Facility Reservation Request from the Department of Campus Recreation or Campus Recreation website.  All Non-TCU affiliated groups should contact TCU Conference Services office to obtain use of any Department of Campus Recreation facility.
    • Group or individual should submit the Facility Reservation Request form at least 7 days in advance.
    • Group will need to have one representative only making all of the arrangements for the facility reservation.
    • Group or individual will receive a response from the Associate Director of Facility Operations to discuss the reservation request including any estimate in cost of event. Depending on area requested other staff members will be included in Facility Request.
    • The Associate Director of Facilities and Operations may require a formal interview to discuss the event.
    • Notice of cancellation or changes must be given to the Associate Director of Facilities and Operations 24 hours prior to the event. Fines may occur.
    • The Department of Campus Recreation reserves the right to re-assign or cancel any request for space due to unforeseen circumstances.
    • Outside our primary constituents (Intramurals & Sport Clubs), we do not reserve the Rec gym or Track during peak operating hours (primarily 3-9pm). The reason is to allow free space for individuals to recreate. A group can not take over a basketball court or the track.  
    Day of Reservations
    Day of reservations will be handled on a first come first serve basis based on availability. A gro up may check with the Campus Recreation Team Leader to inquire about open space and times but not to make a formal reservation.

    Sponsored Programs
    Sponsored programs are those that involve less than 50% TCU students, faculty or staff. These programs will be dealt with on a cost recovery basis making sure that rental charges are passed on for basic costs including staffing fees, program and facility operations, housekeeping, and costs associated with special set-ups/tear-downs. All of these programs will be scheduled through the Conference Services Office and will abide by the fees and charges as set forth by that office. Alcoholic beverages are prohibited from sponsored programs or events.

     Reserved Room/Gym/Field Usage

    • All events must complete the use of their room by the ending event time.
    • Furniture is to remain in the room as set-up. The University Recreation Center staff must approve movement of furniture from room to room.
    • All rooms used for the event are expected to be left in the same orderly condition in which they were found.
    • Any event may submit a room setup diagram to Associate Director of Facilities and Operations one-week prior to the event. The diagram will be accommodated to the best of our ability.
    • At the time of the event, concerns or questions about set-up, may be directed to the Member Services Desk.
    • Since many events may be within the building at the same time, noise is to be kept at a minimum. No group will be permitted to disturb scheduled programs. Singing, playing music, or talking which may disturb another group should be scheduled in advance with the Assistant Director – Facilities to avoid conflicts.
    • Any rooms or furnishings that are damaged will be billed on a cost basis to the organization responsible for causing the damage.

     Event Staffing

    • Campus Recreation may assign facility supervisors to the event depending on the nature of the reservation and/or number of participants.  The supervision of the Recreation Center will be an expense that will be charged to the organization.  The supervisors’ duties include insuring that the event goes as smoothly as possible, and overseeing the set-up and take-down of the event.  They are there to assist when needed, but their position is not to do all of the work for the event.
    •  Additional facility staff may be required based on the nature of the reservation and/or number of participants. Campus Recreation will determine the number of staff needed for the event. Charges may apply.
     Equipment

    The Department of Campus Recreation and University Recreation Center can supply a variety of equipment for event usage (please see list of available equipment).

    •  The equipment must be requested in advance, at the time of scheduling.
    • Depending on the type of equipment requested (i.e. Audio/Visual Equipment), a technical staff person may be required to operate the equipment.
    • Some equipment is of a limited quantity. It may be determined that the group may be responsible for contracting equipment rental outside of TCU.
    • Each event is responsible for the equipment assigned to it. A replacement cost will be charged for any damage or loss of equipment.
    Food & Beverage

    The University Recreation Center does not have any contractual obligation to on Campus Dining. A group may bring their own food/catering into facility. Campus Recreation must be notified about any plans for outside catering in advance.

    Advertising

     Any advertising or publicity for the event is subject to approval by Campus Recreation. The following policies will govern any use of fliers, banners, posters or free standing signs.

     All publicity must have the name of the sponsoring organization on all printed materials.

    • There will be absolutely no taping of materials to walls, mirrors, doors or windows if placed in the Recreation Center.
    • Posters/Fliers may not be larger than 22”x 28”.
    • Banners may not exceed a size of 3‘ x 6’.

     Sales & Fundraisers

     All student organizations, companies, individual fund raisers and charity groups requesting sales or promotion of services in the University Recreation Center must be approved by Campus Recreation. The following policies will govern and sales or fund raisers:

    • Recognized student organizations may sponsoring a sale or raffle without any associated fees.
    • Companies, individual fund raisers and charity groups requesting sales or promotion of services in the Center must be approved by the Facility Director. The fee is $50.00 per day or 15% of gross sales.
    • All sale items must be educational in nature of value
    • No sale item may be in competition with current University Recreation Center or the University Bookstore.