Requests for Space Facility Reservation Form To reserve facilities in the TCU Recreation Center, please download and fill out the Facility Reservation form (.doc) (.pdf). Facilities Facilities located within the University Recreation Center include natatorium, outdoor swimming pool, racquetball courts, squash court, track, two multi-use gymnasiums sports, weight training and cardiovascular fitness area, multi-purpose exercise studios and a climbing wall. These facilities represent activity areas with potential for reserved use in accordance with the following priorities: Scheduling Priorities The administration of the University Recreation Center has been assigned to the Department of Campus Recreation by the TCU Administration and operates under the auspices of the Vice Chancellor for Student Affairs. However, the philosophy of the Department of Campus Recreation is that the University Recreation Center is first and foremost a TCU facility and will be schedule accordingly under the following guidelines: Primary Occupants Four departments are located within the University Recreation Center or use it as their primary teaching facility. These departments include Campus Recreation, Athletics, Kinesiology, and Alcohol and Drug Education. These departments will receive priority and equal consideration when scheduling the facility. Within this group, the priority will be based on a spirit of cooperation and mutual benefit. It is also policy that at least one court and a reasonable amount of secondary activity space will always be available for drop-in recreation. The Director of Campus Recreation will make this determination. No Department will be able to unreasonably occupy a space for simple convenience or programs not related to TCU. Once any activity space is vacant, it will become available for open recreation and under the supervision of the Campus Recreation staff. Reservations by each of the primary Departments will be taken before outside reservations are accepted. The Assistant Director of Campus Recreation for Facilities will determine this date. Classes, team practices, meets & matches, sport club events, intramural sport programs and standard open recreation hours are a few examples of what will be scheduled prior to opening the facility for general reservations. It is the responsibility of each department to set up, tear down and arrange for Housekeeping after any special event. General Reservations TCU Departments, Student Organizations and outside groups will be scheduled on a first come - first serve basis. Fees and charges will be assessed as stated later in this handbook. In all cases, the Department of Campus Recreation will strive to meet the needs of the TCU community. However, on rare occasion, scheduled events may be moved or canceled based on the priorities of the University Administration. Alcoholic beverages are prohibited from sponsored programs or events. Sponsored Programs Sponsored programs are those that involve less than 50% TCU students, faculty or staff. These programs will be dealt with on a cost recovery basis making sure that rental charges are passed on for basic costs including staffing fees, program and facility operations, housekeeping, and costs associated with special set-ups/tear-downs. All of theses programs will be scheduled through the Conference Services Office and will abide by the fees and charges as set forth by that office. Alcoholic beverages are prohibited from sponsored programs or events.